Council Meetings Archive

To receive apologies for absence.

Apologies were received from Cllrs Brown, Jackman, Martin, Mirylees, Ward and Woodhouse.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council's Code of Conduct.

NOTES:

(i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, Alan Earwaker, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, John Ward, and Graham White.

(iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv) Members are requested to make any declarations of interest, on the form attached, to be returned to [email protected] by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

Cllr Merryweather declared an interest as Portfolio Holder for Finance and Property at Waverley Borough Council relating to property matters in item 7 Appendix C.

To sign as a correct record the minutes of the Farnham Town Council meeting held on 24 October at Appendix A.

The Minutes of the meeting held on 24^th October were agreed as a correct record.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council's boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

1 Ms Faye Sharpe, of Castle Ward, made a statement about the hazardous nature of Bridge Square at the bottom of Firgrove Hill and asked what more the Town Council could practically do to mitigate the hazard. She considered the root cause was excessive speed and had experienced multiple incidences and near misses when crossing the road from Gostrey Meadow on Longbridge. She had met with local councillors and the police but nothing was being done, and she asked whether there had to be injury or a death before anything happened?

In response, Cllr White advised that members of the Town Council were just as concerned as the public about this. Now there was a 20MPH zone this allowed further measures to be implemented such as speed tables. FTC asked for a crossing but it was turned down by Surrey County Council. He encouraged Ms Sharpe to keep pressing the case with Surrey as she made a good case and advised that Cllr Hesse would continue to support her.

2 Mr Butler of Castle Street asked a similar question and whether he would receive a response from his previous questions. He considered the raised platform proposed for Castle Street was in the wrong place and that residents' views should be taken into account by the scheme designers. He also asked that FTC put pressure on Surrey for cameras to catch offenders.

In response, Cllr White read the actions taken since Mr Butler raised his questions, as recorded in the previous Council minutes. He confirmed that FTC would continue to raise the issue with the police and Surrey County Council.

To receive the Town Mayor's announcements.

The Mayor recorded with great sadness the passing of Stewart Dakers BEM who was both a valued member of the Farnham Town Council staff but also an incredible volunteer who was involved in so many things in Farnham. He advised that Stewart was an inspiration and a great ambassador for Farnham and passed on the condolences of the Council to his family.

The Mayor reported on a number of community activities he had been privileged to attend since Council met in October. The first Lantern Festival organised by the FTC events team was outstanding and an immense achievement involving well over one thousand people.

The Surrey Artist of the year judging at the New Ashgate Gallery underlined the talented creative people there are in and around Farnham and the Mayor had chosen one of the images of the winner for his Mayoral Christmas card.

The Remembrance services for the schools and wider community were once again both impressive and poignant. The Mayor advised these occasions mean so much to the veterans and their families, he recorded a special thanks to Ian Hunter who steps down as Parade Marshall for the Royal British Legion.

The Mayor attended Christmas Lights switch on events across town, including Gostrey Meadow, Badshot Lea and Hale , and also enjoyed special carol services at St Andrew's St John's St Joan's and St Thomas's.

The Mayor was also part of a superb Venison Dinner at the Bush Hotel. This long=standing civic occasion maintains a tradition that stretches back 400 years and was a very enjoyable occasion.

To consider any questions from councillors in accordance with Standing Order 9.

There were no questions by members.

1 To receive the notes and any recommendations of the following Working Groups:

· Environment held on 29th November 2024 Appendix B

· Strategy and Resources held on 11^th December 2024 Appendix C

2 To receive any relevant update from the Communities & Culture Working Group

1) Cllr Merryweather introduced the Notes of the Environment Working Group at Appendix B to the Council agenda.

i) Farnham in Bloom and Open Spaces

Council noted the dates for 2025 and arrangements to contract supply floral displays to InOdiham and the potential challenges in participation in the In Bloom awards in 2026 and 2026. Council also noted the plans for heritage lighting columns on the Riverside walk and that officers were obtaining costs to extend the lighting to Kimber's Lane. Council noted that the Green Flag sites were all due for judging in April.

It was Resolved nem con that Farnham enter all five categories in the South and South East in Bloom Awards and to withdraw the Town Centre if needed due to the planned FiP (Farnham Infrastructure Programme)

ii) Notable names

It was Resolved nem con that Roger Remmington (Project Director London Ring Main and winner of the BTS James Clark Medal) to be added to the Notable Names of Farnham wall.

iii) Climate Action Plan

Council noted Surrey County Council were undertaking some pilot schemes for climate action.

It was Resolved unanimously that Farnham Town Council to take part in the Parish Pilot project to support the development of a climate and nature action plan.

2) Strategy & Resources Working Group

Cllr White introduced the Notes of the Strategy & Resources Working Group at Appendix C to the Council agenda.

i) Council Business Plan Review 2024

Cllr White reported on the detailed discussions that took place on the review of the Council's Business Plan, drawing attention to projects that were to be funded from capital (such as CIL) rather than revenue funding. There had been discussion on a potential community hub in Badshot Lea. Council noted that this was in the ownership of a separate charity (The Kiln) and it was for the Trustees to approach the Council for support rather than for the Town Council to lead on such a project. It was agreed that local councillors would inform the trustees that support for a feasibility study could potentially be supported through the Community Initiatives budget.

Cllr White reported that Waverley Borough Council had advised that only one asset could be prioritised for transfer at this stage and the Working Group recommended the Waggon Yard garages which would be converted for Makers' Spaces and an information point for World Craft Town. For other service matters the Working Group proposed that a new budget line be introduced within the Community and Culture budget for ongoing support for the Museum of Farnham service currently managed by the Farnham Maltings. The initial amount proposed was for £10,000 with potentially more for the local museum service after the building refurbishments were completed.

In terms of Council business, it had been agreed that the intention would be to issue a list of Council decisions as an aide memoire two days after Council and also review again the quality of the sound system for online engagement. In addition, it had been suggested that … view the full minutes text for item C72/24

To agree the draft Budget for 2025-26 at Appendix D.

Cllr White introduced the detailed budget paper attached at Appendix D to the Council agenda which was the recommendation of the Strategy & Resources Working Group after a long and detailed discussion. The original draft budget had seen reductions of some £65,000 but there was still a shortfall over income as a result of a number of factors including increased costs arising out of the Government's increases on employer's national insurance contributions, the new funding for the Farnham Museum, and increase of £25,000 to support community organisations facing a shortfall because of funding cuts at principal authorities, and funding for new activities such as the film festival. In addition, the new Gostrey Meadow playground would be implemented in 2025, with work on the new toilets and storage in Gostrey Meadow also due to commence.

Council noted that in the previous financial year there had been no increase in the FTC precept apart from that allocated for supporting younger people, and this support would continue in 2025/26. Council was aware that fees and charges were being reviewed in January and this would help reduce the shortfall further, but that the discussion on the impact on the precept would again be a difficult one.

It was Resolved unanimously that the gross budget for 2025/26 be set at £1,946,650

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 28^th October, 11^th November, 25^th November, and 9^th December and at Appendices E, F, G and H (to follow).

Cllr Laughton reported on the four Planning and Licensing Consultative Group meetings that had taken place on 28^th October, 11^th and 25^th November and 9^th December and reported at appendices E, F, G and H.

He drew attention to four specific matters:

1. Appeal notification for Old Park Lane, Farnham for up to 83 dwellings with the inquiry held over 5 days in February 2025 . FTC asks that the Inspector to dismiss the appeal and refuse planning permission. The

2. Land north of Coxbridge Farm, West Farnham. FTC welcomed amended plans which incorporated the changes to the orientation of some dwellings on the NE side of the development following consultation.

3. The Luxe, Lion and Lamb Yard, Farnham. FTC felt insufficient time had passed to demonstrate significant improvements following previous complaints of noise and smells to allow a request for variation of a premises license,

4. Change of use to provide 6 residential units and associated parking, landscaping at 38-39 The Borough Farnham. FTC noted more consultation was required to ensure local residents were not compromised by this development.

In discussion, Cllr Beaman advised that with the Government's Planning Reform Paper local controls on planning were being eroded and there were further changes ahead.

To receive details of any actions taken under the scheme of delegation not already reported.

The Town Clerk advised that the tenders for the Gostrey Meadow Playground would be opened the following day and the results resported back to the next Strategy & Resources Working Group.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

Cllr Beaman reported that according to recently published statistics, bus use in Surrey had increased by over 11% in the past year, no doubt helped by the fare cap. He also reported that Transport for the South East had a new consultation on its strategy which was open for comments until March.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

Cllr Hesse reported on the meeting of the Farnborough Airport Consultative Committee held in November at which new Chairman Colin Flack OBE took up his role.

To agree the date of the next meeting as Thursday 19^th December 2024.

In view of Waverley Borough Council arranging an extraordinary meeting on the same date as the scheduled FTC meeting, it was agreed to rearrange the precept setting meeting to January 30^th at 6pm.

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion. These will usually relate to exempt staffing matters or contractual matters which may be commercially sensitive.

On a motion by the Mayor, it was Resolved unanimously that the press and public be excluded in view of the contractual and HR matters being discussed.

1) Website Contract

2) Any HR or other matters

It was RESOLVED unanimously that an additional day's leave for all staff be allocated between Christmas and New year in view of the successes in a range of activities during a busy year. A gift voucher was agreed for certain contract based staff who had contributed to specific activities.

To receive apologies for absence.

To agree the minutes of the meeting held on Thursday 25^th April 2024 at Appendix A.

To receive and approve the accounts at Appendix B for the 2023-24 financial year for Independent Examination by Milne Eldridge & Co.

1) To receive some feedback from beneficiaries who received funding in 2023-24 at Appendix C

2) To consider any new applications received for funding for the financial year from 1^st April 2024

3) To note that following the success of the inaugural Craft Residency funded by the South Street Trust over 50 applications are being assessed for the 2025 residency.

4) To note the success of the inaugural Lantern Festival supported by the South Street Trust.

To agree the appointment of R. J. Smith, FCA of Milne Eldridge & Co as the Independent Examiner for 2024/25.

The date of the next meeting will be confirmed in due course.

To receive apologies for absence.

Apologies were received from Cllrs Earwaker, Mirylees and Ward. Cllr Dickson attended the meeting remotely but did not vote.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council's Code of Conduct.

NOTES:

(i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, John Ward, and Graham White.

(iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv) Members are requested to make any declarations of interest, on the form attached, to be returned to [email protected] by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

To sign as a correct record the minutes of the Farnham Town Council meeting held on September 12^th at Appendix A.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council's boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

1) Mr Chris Butler of Castle Street raised the matter of speeding in Castle Street again. He had not received feedback on what had happened since his last question and was really disappointed with what the Farnham Infrastructure Programme (FIP) had come up with. He believed the raised table would make no difference as people would drive faster as they sped away. He had spoken with the police and they did not wish to enforce the matter nor want speed cameras. Mr Butler asked if Farnham Town Council would push the police and Surrey County Council to do more.

In response, the Leader thanked Mr Butler for raising the matter again and said the Council would continue to raise the issue in relevant forums. The Town Clerk added that the issue had been discussed in the Strategy & Resources Working Group in September which was minuted and reported back to the September Council meeting. Officers had raised the matter with the police at a joint council anti-social behaviour meeting and Cllr Beaman had raised the matter again at the September FIP Board meeting as well as with the relevant Surrey highways officers.

2) Anna Hollidge of the Bourne added her support to concerns that the 20MPH zone did not work and advised that the Mead Lane/Potters Gate required a Belisha beacon crossing before something terrible happened. She understood it was not an FTC issue but was the responsibility of Surrey CC but she hoped something could be done.

In response the Leader advised that there were a number of changes coming up that would hopefully help including new crossings by Coxbridge and from Potters Gate to the Borough funded by the Old Park Lane application. He understood the concerns raised which were complicated by the Farnham Infrastructure Programme but he would take it back to the Strategy & Resources Working Group for further discussion. Cllr Martin advised that Potters Gate would be a School Street with a focus on safety.

To receive the Town Mayor's announcements.

The Mayor opened by exclaiming what an amazing month it had been and relayed some of the events he had been privileged to take part in.

He was very proud to represent Farnham at the RHS Britain in Bloom Awards in Manchester and go with Iain McCready to collect the Gold award and best in category for the town and city centres. He said he had been almost in tears with joy and thanked everyone involved in this fantastic achievement.

Farnham also had the honour of a Royal visit welcoming Her Royal Highness the Duchess of Edinburgh GCVO to Hale. She was a wonderful visitor engaging with young people and old, and met several community groups discussing their work in the town.

The Mayor had attended the Lord Lieutenant's Awards ceremony for cadets at Sandhurst. It was great to see the achievements of so many young people and he invited councillors to encourage other young people to join.

The High Sheriff had recently visited the Town Hall to discuss how he could support the Mayor's two charities and he thought there are some good opportunities.

The Town Council had hosted a lovely ceremony to add Pauline Baynes, illustrator for JRR Tolkien and CS Lewis as the 33^rd name on the Notable names of Farnham wall.

The Mayor advised he would be leaving Council early to celebrate the centenary of the Farnham Rotary Club which was an impressive achievement of service to Farnham.

To consider any questions from councillors in accordance with Standing Order 9.

Cllr Sally Dickson:

“My constituents and members of the public attending the recent superlative food festival have expressed support for the incoming restrictions on speed and HGVs in the town centre and Upper Hale. I also understand SCC has been proactive in providing a camera car to monitor HGVs. Is it now time to discuss a permanent camera and or request delegated powers from Surrey to fine moving vehicles in Farnham.”

Cllr Dickson had raised a question in accordance with Standing Order 9 advising that her constituents and members of the public attending the recent superlative food festival had expressed support for the incoming restrictions on speed and HGVs in the town centre and Upper Hale. She also understood SCC has been proactive in providing a camera car to monitor HGVs. Was it, she asked, the time to discuss a permanent camera and or request delegated powers from Surrey to fine moving vehicles in Farnham.

In response, the Town Clerk advised that legislation did not allow FTC to take on traffic enforcement of moving vehicles but had offered Surrey CC the possibility of incorporating such cameras alongside the FTC CCTV system. At this stage, they did not consider this was possible. Cllr White said the issue would be considered again at the Strategy & Finance Working Group.

To receive the notes and any recommendations of the following Working Groups:

i) Environment held on 25^th September 2024 Appendix B

ii) Community & Culture held on 2^nd October 2024 Appendix C

iii) Strategy and Resources held on 14^th October 2024 Appendix D

1 Environment

Cllr Brown introduced the Notes of the Environment Working group held on 25^th September 2024. He said he had been 'gutted' he could not attend the Farnham in Bloom Awards. He gave special mention to Gemma Ball who had received the Mayor's Special Award for her longstanding contribution to In Bloom as Head of Badshot Lea Village Infants School and commended everyone who had won.

He echoed the Mayor's comments on the amazing result in the RHS Britain in Bloom awards with Farnham missing the overall title by the smallest of margins to Bath.

In terms of Green Flag entries for 2025, Cllr Brown advised that the Working Group would like to enter the Library Gardens if the new lease has been signed by Surrey as a new management plan would be beneficial. In response to a question the Business and Facilities Manager advised that Farnham had signed the contract for the lease and was awaiting Surrey handing over the keys.

Council noted the Working Group had suggested the Town Council undertook the work to calculate its carbon footprint and progress made and that this was in hand.

Cllr Jackman thanked the team for the graffiti removal in Badshot Lea.

Cllr Mauluka left at this point and handed over to the Deputy Mayor.

2 Community and Culture

Cllr Murray introduced the Notes of the Community and Culture Working Group held on 2^nd October at Appendix C to the agenda.

Council noted the update on recent events and the potential impact of the Farnham Infrastructure Programme on 2025 events and that this had led to the Carnival Committee considering the future of the Carnival.

Cllr Murray reported that the Craft Month events had been well attended with internationally recognised artists taking part and that the first Lantern Festival had over 500 lanterns distributed with the procession taking place on 31^st October.

The Working Group had agreed that a Film Festival would be considered for 2025/26 and asked the Town Clerk to include a draft budget of £15,000.

Cllr Murray reported on the development of the Farnham Business Improvement District which was working to create a new Farnham Bid brand, and that they were discussing running a 'Free after 3' campaign for car parks in Farnham during November and December.

Cllr Fairclough said that whilst he recognised the town centre was vital to the economy he hoped the Community & Culture Working group would consider extending activities across the town wards.

Cllr Dickson left the meeting at this point.

3 Strategy & Resources

Cllr White introduced the Notes of the Strategy & Resources Working group meeting held on 24^th October at Appendix D to the agenda. It had been a busy meeting with some key items discussed.

i) Farnham Infrastructure Programme

Cllr Beaman outlined the latest position on the Farnham Infrastructure Programme, and that there was likely to be consideration of the Farnham Board being disbanded once the implementation phase commenced but there was a need to have an … view the full minutes text for item C58/24

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 16^th and 30^th September and 14^th October 2024 at Appendices E, F, and G.

Cllr Laughton introduced the Minutes of three meetings that had been held since last Council on 16^th and 30^th September and 14^th October at Appendices E, F and G.

There were three key matters he drew attention to:

· The first was Land at Bourne Woods, Tilford where the applicant requested filming after 23.00. Despite FTC's objection, Waverley had authorised the request with concern this could now set a worrying precedent.

· The second was an application to extend the sports facilities at Weydon Academy, Wrecclesham. There had been strong local objections due to a combination of extra traffic, extra noise and light pollution.

· The third was Farnham Park Cemetery in Hale Rd. Following the application refusal, the Ismaeli Trust had lodged an appeal which would be heard over six days between 17/12/24 and 16/1/25.

To receive details of any actions taken under the scheme of delegation not already reported.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

There were no reports from other councils.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

i) Cllr Murray advised that additional volunteers were being sought for the Farnham Fireworks.

ii) Cllr White asked that if any councillor had not been contacted by the Outside Body they were on since being appointed, they should let him know.

To agree the date of the next meeting as Thurday 19^th December 2024.

The date of the next meeting was agreed as Thursday 19^th December at 6pm.

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion. These will usually relate to exempt staffing matters or contractual or legal matters which may be commercially sensitive or legally privileged.

It was RESOLVED nem con to exclude the press and the public in view of the confidential contractual and staffing matters being discussed.

1) Strategy & Resources

Legal and property matters

Council received a report on the HR Panel that had met on 23^rd October. The Panel had reaffirmed the membership of two Appeal panels with Cllr Laughton replacing Cllr Mirylees. It received the detailed Job Evaluation results following the review by Council HR Governance & Support, with a recommendation that the evaluation results and proposed honorarium for taking on additional responsibility be implemented effective from 1^st April 2023. Council was recommended to approve new weekend working rates for events and correcting an error relating to pensionable benefits for overtime which had been caused by the payroll supplier at an estimated cost of £3,600 per annum. Council noted arrangements for the recruitment of the replacement for the Business & Facilities Manager and for the Town Clerk's appraisal.

It was Resolved unanimously that the report and recommendations of the HR Panel be approved.

To receive apologies for absence.

Apologies were received from Cllrs Laughton, Merryweather, Mirylees, White and Woodhouse.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council's Code of Conduct.

NOTES:

(i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, Alan Earwaker, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, John Ward, and Graham White.

(iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv) Members are requested to make any declarations of interest, on the form attached, to be returned to [email protected] by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

There were no Disclosures of Interest apart from those affecting dual or triple hatted councillors.

To sign as a correct record the minutes of the Farnham Town Council meeting held on 18^th July at Appendix A.

The Minutes of the meeting held on 18^th July were agreed as a correct record.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council's boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

1) Mrs Brenda Ellison raised the need for a crossing in West Street to get to the Museum, Library and Adult Education Institute. She was concerned that elderly people could get knocked over.

In response Cllr Hesse advised he had discussed the matter with local County Councillor Andy MacLeod and was also pressing for a crossing between Gostrey Meadow and the maltings on Longbridge.

The Town Clerk advised that Cllr Hesse's proposed crossings had been raised with Surrey County Council as part of the Infrastructure Programme discussions and it was being raised with Waverley Borough Council as part of the Infrastructure Development Plan revised list since having these crossings listed would be important for future funding.

2) Mr David Gill said that one of Farnham's all-time sporting greats, Graham Thorpe had passed away recently. He was a genuine cricket legend for Surrey and England but his cricketing journey started in Farnham. The town had acknowledged two of his contemporaries, Mike Hawthorn and Jonny Wilkinson, with road naming and other appreciations and they each had a plaque on the Notable Names Wall of Fame. He asked if – in conjunction with his family – the town might now consider further and appropriate recognition for Graham Thorpe?

In response, the Mayor thanked Mr Gill for his proposal and advised that this would be discussed further.

3) Mr David Gill raised the matter of the current financial pressures on the Rural Life Living Museum in Tilford, one of the most unique and outstanding visitor destinations in the area. He understood that unless it received considerable financial help it would be forced to close. He asked if the town council could contribute in any way to ensure the sustainability of a precious local amenity?

In response, the Mayor advised that the Town Council had not yet received any request for support but would consider any approach received.

To receive the Town Mayor's announcements.

The Mayor started his announcements with two sad tributes. The first to former town councillor Mike Hyman whose funeral was taking place on 13^th September. He was a considerate and thoughtful councillor who included amongst other activities Lead Councillor for planning. The Council's thoughts go to his family at this sad time.

The Mayor added to the tribute made by David Gill and the Farnham Sports Council over the premature death of outstanding Farnham cricket legend Graham Thorpe MBE. The Council passed on its sincere condolences to his father Geoff and his wife and children.

In terms of events since the last Council meeting, the Mayor had been pleased to present a number of grant cheques to community organisations including Farnham Assist and Space2grow and some of the projects funded from the Town Council's new Holiday Activities Fund. He was delighted to hear about the Lottery grant receive by Space2Grow that would underpin their excellent activities over the next three years.

The Mayor had attended RAF Odiham's annual reception and enjoyed the unique experience of putting the top on a Totum pole at Woodlarks. He had also been privileged to host Farnham's first World Music day with excellent musicians and entertainment and a special stall from his charity 'Charlie's promise'. He hopes World Music would form part of the annual events programme for future years.

Cllr Jackman thanked the Mayor for his excellent music set at World Music Day and said it was great to have a connection with the public through the medium of music.

To consider any questions from councillors in accordance with Standing Order 9.

There were no questions by Members.

1) To receive the notes and any recommendations of the Strategy and Resources Working Group held on 4^th September 2024 Appendix B

2) To receive a verbal update on any relevant matters from the Communities & Culture and Environment Working Groups.

1) Strategy & Resources

Cllr Fairclough introduced the Notes of the Strategy & Resources Working Group held on 4^th September at Appendix B to the agenda.

i) Finances

Council noted that there were no matters of concern with the month end finances and received the latest position on grants and the grants timetable for 2024-2025 with applications for both Community Grants and the Farnham South Street Trust invited between September and December 2024. Organisations receiving a larger grant via a Service Level Agreement would be invited to discuss their applications with councillors in November. The Working Group recommended raising the maximum for community grants from £2,000 to £2,500 noting this may not necessarily mean a higher allocation, depending on the overall agreed budget and the number of applications.

It was RESOLVED nem con that:

i) the 2025/26 Community Grants, South Street Trust and SLA Grant timelines be agreed;

ii) the maximum sum for Community grant applications be increased from £2,000 to £2,500;

iii) The Community & Culture Working Group review the process and range of grants allocated ahead of 2026-27 grants applications.

ii) Budget and Precept Setting

Council received the key dates for the 2025-26 Budget and precept setting with each Working Group considering their budgets during the autumn cycle of meetings and these would feed into the Strategy briefing/workshop on November 28th and the Council budget setting meeting on 19^th December. The setting of the precept would be agreed on 23^rd January 2025.

It was RESOLVED nem con that:

The 2025/26 budget and precept setting key dates be agreed

iii) External Audit

Council received, at Appendix C to its agenda, the results of the 2023-24 External Audit undertaken by PKF Littlejohn at Appendix C to its agenda which had been unqualified. Council noted the thanks of the Working Group to Responsible Financial Officer (Town Clerk), bookkeeper (Sarah Cross), accountant (Claire Connell) and Internal Auditor (Mike Platten) for the work that went in to achieving this.

It was RESOLVED unanimously that the external auditor's Unqualified Audit for 2023-24 be welcomed.

iv) Farnham Infrastructure Programme

Council received detailed notes on the latest position on the Farnham Infrastructure Programme including raingardens, the proposed stepped design at the junction of West Street and Downing Street, a design for which was awaited, and bus shelters in the Borough and West Street. In terms of phasing of the programme there was still no detailed information other than a start date in the town centre of 13^th January. The bus shelter design had further discussion at Council following some informal research undertaken by Cllr Jackman. The latest advice from Surrey officers was that FTC could choose its preferred design suitable for the conservation area but would then take on future maintenance costs if this was not a normal design supported by SCC. After discussion

It was RESOLVED nem con that

1) SCC be requested to purchase for the Borough the ACE heritage bus shelter with quarter panels in laminated or toughened glass and a green … view the full minutes text for item C46/24

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 29^th July, 12^th August, and 2^nd September at Appendices D, E, and F.

Cllr Murray introduced the report on three Planning and Consultative meeting held on 29 July, 12 August and 2^nd September at Appendices D, E and F.

Key points that had arisen included:

1) discussion on the newNational Planning. Issues of particular concern are the removal of the phrase 'character' and the threatened development on designated green/grey/brown belt areas.

2) Centrum Business Park, for162 dwellings in East Street – FTC supports the application for extra residential units close to town but raised concerns about the following: There are no affordable units allocated; the proposed developments are too high above street level ( 4 storeys at East Street, 6 storeys at Dogflud); sight lines would be severely restricted; deteriorating air quality was a concern; and the newly developed East Street would create a canyon effect more in keeping with a cityscape.

3) Weydon Academy , Weydon Lane – FTC supported the plans but felt consideration should be given to local residents over increased lighting and noise.

4) Land north of Coxbridge Farm, 320 new dwellings. FTC feels that more infrastructure is required to allow pedestrians and cyclists to easily and safely access Farnham town. Council noted this was going to the October Waverley meeting.

5) Ismaili Trust, proposed Muslim Cemetery site, Hale Rd – Following the application refusal on 12/3/24, FTC noted the applicant had proposed a modification to plans ( including removal of 23 community car park spaces) and this had been refused by Waverley.

6) 17 Frensham Road, opposite the Fox pub – FTC noted the appeal decision which is that within 12 months the dwelling, materials, hardstand, steps, walls, be removed and land restored to the levels before engineering operations took place.

To receive details of any actions taken under the scheme of delegation not already reported.

There were no actions under the Scheme of Delegation to report.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

1) Cllr Martin reported that a new Pedestrian crossing at the Bourne had been agreed by Surrey

2) A new Civic Agreement for Surrey with the three Universities ( Surrey, Royal Holloway and University for the Creative Arts) and other partners was to be launched on 20^th September.

3) Surrey had agreed for Bullers Road in Weybourne to be created as a 'School Street' and this should bring massive benefits for the community.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

1) Cllr Beaman advised that Farnham Railway Station would be celebrating its 175^th birthday on 8^th October.

2) Cllr Hesse advised there had been no further meeting of the Farnborough Airport Consultative Committee but the Planning application was still pending.

3) Cllr Jackman advised that Tice's Meadow had an exciting film premiere on 20th September and encouraged councillors to attend.

To agree the date of the next meeting as Thursday 24^th October 2024 at 6pm.

The date of the next meeting was agreed as Thursday 24^th October at 6pm.

To receive apologies for absence.

Apologies were received from Cllrs Dickson, Martin, Merryweather, Mirylees and Ward.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council's Code of Conduct.

NOTES:

(i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, Alan Earwaker, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, George Murray, John Ward, and Graham White.

(iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv) Members are requested to make any declarations of interest, on the form attached, to be returned to [email protected] by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

To sign as a correct record the minutes of the Farnham Town Council meeting held on June 13 2024 at Appendix A.

The minutes of the Meeting held on June 13^th were agreed as a correct record.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council's boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

Mr Chris Butler raised a question about speeding traffic and noise in Castle Street and Castle Hill. It was clearly well above the legal limit with motorcycles speeding past cars and also making excessive noise despite the speed limit being 20MPH. he had spoken with the Polic & Crime Commissioner and the Borough Commander but they said there was nothing they could do. Whilst he knew this was not a FTC responsibility he wondered if pressure could be put on relevant authorities to install speed and noise monitors.

In response, Cllr White thanked Mr Butler for bringing the question and said he hoped the Farnham Infrastructure Programme proposals would assist in resolving some of the issues. However, he would have the matter raised at the next meeting of the Strategy & Resources Working Group to discuss what measures the Town Council could take.

Local resident Maxine Anderson drew attention to the phased reduction of speed limits in Guildford leading up to a speed camera and wondered if something similar could be introduced in Farnham to assist with problem.

To receive the Town Mayor's announcements.

The Mayor said it was a great honour to welcome some special friends to Council – the Bürgermeister of Andernach, Claus Peitz, and the director of the Andernach City Orchestra, Betram Kleist who were visiting Farnham as part of an exchange with organised by the Farnham Andernach Friendship Association. All councillors, werewelcome to join the group for a formal welcome in Victoria Garden on Friday 19th.

The Mayor had had a busy time since the last Council meetiing including visiting the Kids Out event organised by the Rotary Club; presenting community grants to community organisations; welcoming visitors to the third UK Repair Café Conference at the UCA; attending the Farnham carnival, the handover lunch for the new Farnham Lions' President, the year six production of Aladdin at Potters Gate school; and Founders Day at More House School.

The Mayor had supported the Lord Lieutenant's reception for groups nominated to receive a King's Award for Voluntary service which this year included the farnham Repair Café and Tice's Meadow Bird Group. He wished them success.

During Armed Forces week, the Mayor had been joined by Brigadier Paul Evans OBE to raise the Armed Forces Week flag, and had hosted the family of former Farnham Mayor Brigadier Paddy Blagden CBE, for the unveiling of his name on the Notable Names of Farnham Wall. He had been recognised for his international work on de-mining.

The Mayor said he had a enjoyed a very special opportunity to see the Heathland Artworks at the RSPB site (behind the Museum of Rural Life) and he encouraged everyone to visit the trail.

The Mayor, with Cllr Brown, had met with the judge for South and South East in Bloom and would be welcoming the judges of Britain in Bloom at then end of July.

The Mayor said he had been humbled to meet Martin and Tara Cosser who run Charlie's Promise, one of his Mayoral charities, and he looked forward to supporting them and their important work in helping young people understand the dangers of knife crime during the rest of his Mayoral year.

Finally, the Mayor advised that the 2024 Civic Service would take place in St Andrew's Church on September 15^th.

To consider any questions from councillors in accordance with Standing Order 9.

There were no questions by members.

1 To receive the notes and any recommendations of the following Working Groups

i) Strategy and Resources held on 9^th June 2024 Appendix B

ii) Community & Culture held on 10^th June 2024 Appendix C

2 To receive a verbal updone on any relevant matters from the Environment Working Group.

1. Strategy & Resources

Cllr White presented the Notes of the Strategy & Resources Working Group meeting held on 9^th July 2024 at Appendix B to the Council agenda.

Council noted that the quarterly finance report was as expected with income at 50.8% and expenditure at the expected level for the first three months. It was noted the External auditor had commented on the additional day allocated for the public inspection of the accounts. Cllr White advised that an additional application from the Museum of Rual Life for summer activities had been found in the junk mailbox and a grant of £1,500 had been allocated.

a) Task Groups

i) Younger People Panel

Cllr White reported that the Younger People Panel had considered in detail two proposals for the Younger People research one which was more traditional quantitative research whilst the other had an added dimension of training young people to survey other young people.

It was Resolved nem con that

1) Westco Communications be commissioned to undertake its proposal at a cost of £11,850 to inform the 2025-26 budget;

2) Participation People be commissioned to work with younger people on the basis of their proposal during the forthcoming academic year at a cost of £10,710;

3) an additional allocation may be required to achieve the optimum outcomes from each proposal and that subject to a review of the outcomes, budget provision for further research may be beneficial for 2025-2026.

ii) Neighbourhood Plan Task Group. Council noted that the timeline for the Neighbourhood Plan had been agreed by the Working Group to operate to the end of 2026 to be in general conformity with the emerging Local Plan update. The Government's King's Speech had included a large amount on planning with the National Planning Policy Framework to be changed with a consultation expected by the end of July. This meant timescales and other matters for Neighbourhood Plans and Local Plans were very uncertain. There was a Waverley councillor briefing being held on 30^th July which may have further information. The Community briefing (rescheduled because of the General Election) would now take place on 11^th September.

b) Cllr White reported that the Statutory Challenge on the Waverley Lane had taken place on 16/17 July. The Council's barrister had done a fantastic job on what was a very technical exercise. The merits of the case rested on paragraph 10c of the Neighbourhood Plan and the outcome depended on which way the Judge viewed it. The result was expected at the end of the summer. The case had demonstrated that the Neighbourhood Plan was very important and the Council was keen to have the community involved. Cllr Jackman said he was more assured that the Council had done the right thing and residents were very positive about the Town Council response to the offer of money to the Bourne Club if the Council withdrew its legal challenge.

c) Cllr Murray reported on the Business Improvement District Board meeting. The Council loan of £30,000 … view the full minutes text for item C34/24

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 17^th June and 1^st and 15^th July 2024 at Appendices D, E, and F.

Cllr Laughton presented the minutes of the Planning & Licensing Consultative Group meetings held on 17^th June and 1^st and 15^th July at Appendices D, E and F to the agenda.

He wanted to draw attention to four particular issues:

1. Land at Bourne Wood. There had been two separate applications to vary conditions allowed for overnight filming to 2.30am. The Consultative Group noted strong demand to film in the Bourne Woods which brings significant local income to the Forestry Commission and indirect benefit to the local economy but was primarily protect local residents as well as wildlife from unnecessary filming noise and light pollution. FTC is seeking further clarification as to why night filming cannot be accommodated within the agreed conditions to 11pm.

2. West Street developments. The Consultative Group was keen to protect local residents from overdevelopment within the town centre areas, whether from new dwellings (17 West Street) or from odour and noise control from proposed exhaust flues for new food & beverage outlets (14-15 West Street).

3. The Luxe (Lion & Lamb Yard) licensing. At the recent licensing hearing It was suggested that the application to extend trading hours until 01.30am was premature and time should be allowed to demonstrate that negative impacts (noise and cooking smells) on neighbours had been addressed. It was noted The Luxe could appeal this decision.

4. Castle Street licensing issues. As The Farnham Infrastructure Project starts major street works a key change will be the widening of many pavements including in Castle Street. The Consultative Group is encouraging a 'pavement cafe culture' whereby outlets can increase tables and chairs on the pavements but is mindful to ensure there remains adequate walkways.

Cllr Laughton confirmed that Cllr Fairclough had stepped down from being a member of the Planning & Licensing Consultative Group.

To receive details of any actions taken under the scheme of delegation not already reported.

The Town Clerk reported that a King's Counsel, Mr David Blundell, had been appointed under the scheme of delegation to represent the Council at the Waverley Lane Statutory Challenge. The appointment, authorised in conjunction with the Mayor and Leader, had been based on a reduced fee if the Council were not successful.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

1) Cllr Beaman announced that Waverley Hoppa had lost the Farnham Connects contract which had been awarded to a Woking-based organisation.

2) Cllr Fairclough announced that there had been a complete change of senior managers at Waverley Borough Council over the past twelve months. There was a new Chief Executive, a new Section 151 Officer and a new Monitoring Officer. He was involved in the recruitment of two new Strategic Directors and was impressed by the extraordinarily high quality of the candidates. He was confident Waverley was well-placed to face the challenges ahead.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

There were no reports from council representatives on outside bodies.

To agree the date of the next meeting as 12 September 2024.

The date of the next meeting was agreed as Thursday 12^th September 2024 at 6pm.

To receive apologies for absence.

Apologies were received from Cllrs Martin and Woodhouse.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council's Code of Conduct.

NOTES:

(i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, John Ward, and Graham White.

(iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv) Members are requested to make any declarations of interest, on the form attached, to be returned to [email protected] by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

Cllr Merryweather made a declaration as Waverley Borough Council Executive Councillor for Assets.

To sign as a correct record the minutes of the Farnham Town Council meeting held on 9^th May 2025 at Appendix A.

The Minutes of the meeting held on 9^th May 2024 were agreed.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council's boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

There were no questions or statements by members of the public.

To receive the Town Mayor's announcements.

The Mayor said how pleased and humbled he was to receive a message from the President and first Lady of Malawi on his election as Mayor. He was truly grateful for their kind words.

He was also pleased to host a councillor Gertrude Chirambo from Blantyre City Council in Malawi, who was in the UK on a short visit. He asked her to send greetings from Farnham to the Mayor of Blantyre and hoped Farnham might be able to create links between schools and have a deed of friendship with them.

The 80^th anniversary of D-Day was a historic occasion and Farnham Town Council organised three very special civic events as part of the national commemoration. The Mayor thanked the Deputy Lieutenants, the Royal British Legion, the Town Crier, staff and all the volunteers and participants for their support in creating such a moving and memorable day.

Since the last Council, the Mayor had attended a number of events including the Farnham Walking Festival, the launch of the North Farnham Arts Trail, the Creative response Summer exhibition and the Farnham Arts Society Schools photographic exhibition. He was very impressed by the quality of the pupils' photography.

To consider any questions from councillors in accordance with Standing Order 9.

There were no questions by Members.

1) To receive the notes and any recommendations of the following Working Groups:

Strategy and Resources held on 4^th June 2024 Appendix B

2) To receive a verbal update on any matters for information from the Environment and Community & Culture Working groups.

Cllr White introduced the Strategy & Resources report at Appendix B and covered a range of matters for Council.

1) Finance

As part of the finance month-end papers, the Working Group considered charges for the hire of equipment by community groups at weekends and bank holidays, noting the cost and imposition on staff time and that this cost would often be met by a grant from the small grants fund. Council noted the informal request for a contribution towards the Heath End School Astro and agreed that it would not be right to allocate funds from CIL for an individual community project without opening a formal CIL application round (not expected until 2025 subject to further income being received) but agreed that an ad hoc community grant application could be considered. The Working Group had considered the rent review for Wrecclesham Community Centre and recommended a phased increase over four years. The Working Group had reviewed the No Interest Loans Scheme to be run by Boom Credit Union and recommended loan values to support consolidated loans.

It was Resolved unanimously that

i) A charge for delivery and collection of equipment for community groups be at a rate of £75 and the rate for businesses be on actual cost if higher.

ii) The Wrecclesham Community Centre lease be £9,000 plus VAT in 2024/25, with an increase of £1,000 per annum over the following three years up to £12,000.

iii)The range of No Interest Loans from Boom Community Bank be from £300 to £1,500 to provide greater opportunity for debt consolidation if required.

2) Contracts and Assets

i) Council noted progress on a number of contract and assets matters including the Gostrey Gates widening, the purchase of the new Goupil, and the latest position on the Library Gardens where a further meeting with the SCC officer was expected. In terms of the Gostrey Meadow toilets and playground, it was noted that several points had been raised for discussion with the architect prior to more detailed drawings being supplied including the toilets being shuttered at night to minimise the potential for vandalism; the nature of the 'labels' on individual toilets with a strong view that there should be some which were specifically for women; and on the possibility of introducing a ground source heat pump. Council agreed that the consultation on the playground layout/equipment should take place in parallel with the planning application to reduce delays and that advice of Waverley on similar consultations would be sought.

ii) Council noted there had been several instances of land encroachment and agreed with the proposed action.

iii) Council noted the Christmas Lights tender was being prepared with some elements planned for 2024 but the majority for 2025 under the guidance of a Task Group. The new scheme should involve some input from the Business Improvement District as it was part of their areas of focus.

It was Resolved unanimously that

i) a fence be installed at the Morley Road allotments (from existing grounds budgets) where … view the full minutes text for item C19/24

Cllr Brown said the emphasis for the year was to get behind Farnham in Bloom which had a distinct focus on diversity and community spirit. The involvement in the awards helped inspire those taking part and engage businesses. The judges had a close eye on sustainability and biodiversity which was important for wildlife corridors. There was hope that more businesses would get on board through the Business Improvement District.

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 13^th May and 3^rd June at Appendices C, and D.

Cllr Laughton reported on the two Planning & Licensing Consultative Group meetings that had been held on 13^th May and 3^rd June at Appendices C and D to the agenda.

Items of note were:

i) the Farnham Liberal Club in South Street where the external work to the grade 2 listed building should be kept in line with local architecture.

ii) A canine hydrotherapy business in external work with FTC maintaining its objections since this was in a residential area.

iii) Headway House Care Home, Crosby Way with FTC awaiting further details on surface water management.

Cllr Laughton advised there were many tree cutting/ pruning applications where FTC eas guided by the Arboricultural Officer's comments. There was also an increasing number of residential applications for new build or extensions within already dense built-up residential areas. FTC would object accordingly as required. Planning applications for developments above 4 storeys, especially around East Street/ Woolmead areas, would be carefully considered to ensure plans remained in line with FNP guidelines.

In terms of Licensing issues, Cllr Laughton advised The Local off license in The Borough, needed to submit additional information whilst FTC had objected to The Luxe, in Lion & Lamb Yard, extended hours application, since it was not in line with the local environment with concerns over noise, nuisance, and waste management.

Council noted with regret that the Blue Bear bookshop was closing and moving elsewhere. This was understood to be because of high rents and the owners were thanked for their contribution to Farnham.

To receive details of any actions taken under the scheme of delegation not already reported.

There were no actions under the scheme of delegation to report that had not already been covered.

To receive from Councillors any updates on matters affecting Farnham from Waverley Borough Council and Surrey County Council.

There were no reports from other councils.

To receive from Members any verbal reports on Outside Bodies where they represent Farnham Town Council.

i) Cllr White reported that FTC had had a meeting with Peter Glanville the CEO of the Farnham Maltings. He had now spent his first year and was focussed on getting ore connected into the community. Cllr Mirylees advised the Maltings had an amazing set of events and was working nationally and internationally. She advised that the maltings had been described as a 'cultural colossus' and what was ahead was very exciting.

ii) Cllr Jackman thanked the Mayor for opening the Badshot Lea Fete and North Farnham Arts trail both of which had been successful.

To agree the date of the next meeting as Thursday 18 July 2024 at 6pm.

To agree a new date for the December Council as Thursday 19^th December at 6pm.

The date of the next meeting was agreed as Thursday 18^th July at 6pm.

TO PASS A RESOLUTION to exclude members of the public and press from the meeting at Part 3 of the agenda (if required) in view of any confidential items under discussion. These will usually relate to exempt staffing, legal or contractual matters which may be commercially sensitive.

On a proposal by the Mayor, it was agreed nem con to exclude the press and the public in view of the confidential matters being reported.

Statutory Challenge

The Town Clerk advised Council of an unorthodox approach by the President of the Bourne Club proposing that if FTC withdrew from its Statutory Challenge, the developer, Wates, would make a £200K contribution to the Bourne Club and pay the Council's legal costs. Councillors were shocked at the underhand way in which this had emerged and RESOLVED by 12 votes to 1 to reject the proposal and release information to the media after the General Election had taken place.

It was agreed to brief the South Farnham Residents' Association and issue a press release to the local media with details of what had happened.

To elect a Town Mayor for 2024/25.

Cllr Fairclough proposed, and Cllr Mirylees seconded, Cllr Brodie Mauluka as Mayor for 2024-25.

In proposing Cllr Fairclough said the current Mayor would be a hard act to follow after three years of selfless service but Cllr Mauluka was used to stepping out on a big stage and would do so in his own style. Cllr Mauluka may take a more laid back approach but his demeanour should not deceive you as he cares passionately about people and causes and about Farnham. A fitting theme for his tenure could be “A Mayor that will make a difference”.

Cllr Mirylees endorsed nomination having got to know Cllr Mauluka by saying simply he was a good musician and a good person and would make an excellent Mayor.

There being no other nominations, it was RESOLVED nem con that Cllr Brodie Mauluka be Mayor of Farnham for 2024-25.

The outgoing Mayor, Cllr Earwaker, invested Cllr Mauluka with the Mayoral Chain and Badge of Office.

To receive the Mayor's Declaration of Acceptance of Office.

Cllr Mauluka made his declaration of acceptance of office and commenced his duties as Mayor. He said it was an honour to have been elected as the Mayor of Farnham. He thanked councillors for their faith in him and would serve them and the people of Farnham to the best of his ability in the year ahead. He recounted the story of when, in 2022, he was playing music at the farmers' market he joked with the Mayor saying that one day he would be wearing his badge. The Mayor encouraged him to stand as a councillor and a year after becoming a councillor he was humbled to be elected Mayor.

The Mayor said he learned to play the guitar at the age of ten and was lucky to join a youth club and have many opportunities with some positive influences that inspired him to become a youth worker for over twenty years in Hampshire.

For this reason, he was going to continue to support young people during his year of office commenting that “it takes a village to support a child”. He had chosen two organisations: 40 Degreez and the very important work they do in Farnham; and also a new local charity Charlie's Promise' which is dedicated to helping the fight against the growing issue of knife crime in Surrey in memory of Charlie Cosser. It will educate and support young people to make right choices and decisions in life, to keep themselves and others safe.

In concluding, the Mayor said he knew the year ahead would be tough…but also good. Cllr Alan Earwaker had been an excellent mayor, and he would be a hard act to follow but with his support, and the support of his Mayoress Caroline and Council it was going to be a good year and he was very much looking forward to being Mayor.

The Mayor presented the badge of office of Mayoress to his wife, Mrs Caroline Mauluka.

To receive apologies for absence.

Apologies had been received from Mrs Michaela Martin and Mr Tim Woodhouse.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council's Code of Conduct.

NOTES:

(i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, Alan Earwaker, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, John Ward, and Graham White.

(iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv) Members are requested to make any declarations of interest, on the form attached, to be returned to [email protected] by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

There were no disclosures of interest relating to items on the agenda.

To sign as a correct record the minutes of the Farnham Town Council meeting held on April 25th 2024 at Appendix A.

The Minutes of the Farnham Town Council Meeting held on Thursday 25^th April 2024 were agreed as a correct record for the signature of the Mayor.

To elect the Deputy Town Mayor for the municipal year 2024-25.

Cllr Laughton proposed, and Cllr Jackman seconded, that Cllr George Murray be elected Deputy Mayor for the Municipal Year 2024-25.

Cllr Laughton congratulated the Mayor on his election and said he was delighted propose Cllr Murray and his wife Jacoba as Deputy Mayor and Mayoress. He had a lifetime experience in the hospitality sector and with his wife had successfully set up and run a coffee shop in Lion and Lamb Yard. As well as being a Town Councillor, Cllr Murray was also on the Executive of Waverley Borough Council. With his enthusiasm to helping Farnham residents and further improving our beautiful town, Cllr Laughton had no hesitation in proposing Cllr Murray as Deputy Mayor. Cllr Jackman said he was happy to second and that with his background, there was no-one better to support Cllr Mauluka in his term of office.

There being no other nominations, it was RESOLVED unanimously that Cllr George Murray be Deputy Mayor for 2024-25.

To receive the Deputy Mayor's Declaration of Acceptance of Office.

Having received the badge of office, Cllr Murray made his declaration of acceptance of office and thanked his proposer and seconder for their kind comments. He hoped he would live up to expectations and looked forward to supporting the Mayor and Mayoress in the year ahead.

The Mayor presented Mrs Jacoba Murray with the badge of office of Deputy Mayoress.

To receive the Vote of Thanks for the retiring Town Mayor Cllr Alan Earwaker.

Cllr Merryweather proposed a vote of thanks to the retiring Mayor, Cllr Alan Earwaker, which was seconded by Cllr Hesse.

Cllr Merryweather said it was an honour to propose the vote of thanks. In the 40 years since 1984 Farnham Town Council Council had now had 33 Mayors, of which – excluding Alan Earwaker – six had served two terms and of them only two of those consecutively. Alan's name stands out on the Mayoral board as a record of not only three terms but three consecutive terms.

During his term of office, the Council has achieved regional and national recognition including Council of the Year in 2021; the Hale Chapels Conversion, and for continuing successes in the “In Bloom” awards. Alan was also Farnham's focal point in times of extraordinary national events with the passing of Queen Elizabeth and the Coronation of King Charles, and he also hosted the visit of the new Duke and Duchess of Edinburgh to plant the 70th tree in the town's new Queen's Jubilee Avenue.

Alan Earwaker was first made Mayor in 2021 just as the nation was starting to emerge from the battering of Covid lockdowns. He adapted his role to support the community where it needed it most and, supported by Claire and Alison, attending a rapidly expanding number of community events as well as those organised by the council.

Alan's skills have all been put to good use chairing full Council meetings firmly but always accompanied with tangible compassion, fairness and modesty. In addition, he has also always diligently attended other meetings and, in his spare time, serving the community in his other private voluntary and charitable roles.

Alan Earwaker will quite rightly be remembered as a truly outstanding Mayor.

In seconding the vote of thanks Cllr Hesse endorsed everything that had been said. Cllr Earwaker was handing over a heavy chain and he looked forward to working with him as fellow Castle Ward councillors.

Past Town Mayor's Badge to be presented to Cllr Alan Earwaker and Past Town Mayoress's badge to Mrs Alison Watts.

The Mayor presented Cllr Alan Earwaker with a Past Mayor's Badge and Mrs Alison Watts with a Past Mayoress's Badge.

Cllr Earwaker thanked Cllr Merryweather for his kind words. He said it had been a privilege and honour to serve the people of Farnham. His first theme after covid was “Working together with the community – reviving Farnham' and this has happened. One of the successes has been Farnham Surrey and Waverley working together with the local MP on the Farnham Infrastructure Programme. In the past year the focus had been on working together with the community supporting young people and there had been great success in working together with youth organisations. The Council had added £90k to support young people in this year's budget. They had such a tough time during covid, this could not be a one-off. The new Mayor has so much experience in working with young people that this initiative would continue for the rest of the Council.

Cllr Earwaker said being Mayor was all about teamwork. He paid tribute to the Town Clerk and to the former Mayor, Pat Evans for their personal support. He also thanked Jenny de Quervain for keeping the Mayor and the diary in order and all the staff at FTC who had done a brilliant job. He said Farnham was very privileged to have a fantastic team and also an incredible number of voluntary and community organisations and hundreds of volunteers without who FTC could not do what it does.

Finally, the retiring Mayor thanked his fellow councillors for their support and giving him the opportunity to serve the community as Mayor for three terms. He wished the new Mayor and Mayoress every success in the year ahead.

In accordance with Standing Order 4.1, a Leader or Spokesperson for the Council can be appointed at the Annual Council Meeting but if no appointment is made, the role of Spokesperson for the Council will be undertaken by the Lead Member of the Strategy and Resources Working Group.

Cllr Ward proposed, seconded by Cllr Hesse, that Cllr Graham White be appointed as Leader of the Council for 2024-25. Cllr Ward explained that at one time the Council did not have a Leader but had a Spokesperson. As the Council grew, it became more of a leadership role. Cllr White had taken on the role with a new Council in 2023, supported by Cllr Beaman, but now was the time to revert to a solo Leader and he was confident Cllr White was the right person having shown his dedication to the role and Council.

There being no other nominations it was RESOLVED unanimously that Cllr White be appointed as Leader of the Council for 2024-25.

Cllr White thanked Cllr Ward and Hesse for proposing and seconding and thanked Cllr Earwaker and Cllr Beaman and the Town Clerk for their unlimited support in the previous year and Council for their trust and support in electing him for a second year which would again be collaborative in style aiming for consensus.

To appoint the Town Council's representative on the Farnham Infrastructure Programme Board 2024-25.

Cllr White proposed, seconded by Cllr Dickson that Cllr David Beaman continue to lead on the Farnham Infrastructure Programme in the year ahead.

It was RESOLVED unanimously that Cllr Beaman would be the Town Council representative on the Farnham Infrastructure Programme Board, along with the Town Clerk.

To agree the date of the next meeting as 13 June 2024.

The Town Mayor will close the meeting and invite Members and invited guests to stay for light refreshments.

Members noted that the next Council Meeting would take place on Thursday 13^th June at 6pm.

To receive apologies for absence.

Apologies were received from Cllrs Brown, Martin, Mirylees and Ward. Cllr Dickson apologised for her anticipated late arrival.

To receive from members, in respect of any items included on the agenda for this meeting, disclosure of any disclosable pecuniary or other interests, or of any gifts and hospitality, in line with the Town Council's Code of Conduct.

NOTES:

(i) The following councillors have made a general non-pecuniary interest declaration in relation to being councillors of Waverley Borough Council: Cllrs David Beaman, George Murray, Tony Fairclough, George Hesse, Andrew Laughton, Mark Merryweather, Kika Mirylees, John Ward, and Graham White.

(iii) The following councillor has made a general non-pecuniary interest declaration in relation to being a councillor of Surrey County Council: Cllr Michaela Martin;

(iv) Members are requested to make any declarations of interest, on the form attached, to be returned to [email protected] by 5pm on the day before the meeting.

Members are reminded that if they declare a pecuniary interest they must leave before any debate starts unless dispensation has been obtained.

Declarations were received from Councillor Fairclough as Deputy Leader at WBC, and Cllr Merryweather as Finance and Property portfolio holder, and chair of the CIL Board at WBC.

To sign as a correct record the minutes of the Farnham Town Council meeting held on 24^th March 2024 at Appendix A.

The Minutes of the meeting held on 24^th March were agreed as a correct record.

In accordance with Standing Order 10.1, the Town Mayor will invite members of the public present to ask questions or make statements.

At the discretion of the Town Mayor, those members of the public, residing or working within the Council's boundary, will be invited to make representations or ask questions in respect of the business on the agenda, or other matters not on the agenda, for a maximum of 3 minutes per person or 20 minutes overall.

There were no Questions or Statements by the Public.

To receive the Town Mayor's announcements.

The Mayor welcomed everyone to the last Council meeting of the year and began his announcements by congratulating Farnham Town Football Club for not only winning the Combined Counties League Premier Division South but still being the only undefeated side in any of the English football leagues in the 2023-24. He wished the club every success as they progressed to the Isthmian South Central Division.

The Mayor reported that he had represented the town in welcoming Rev Dr Stephen Green at his installation as vicar of St James' Rowledge and he hoped he and his wife Helen would have many happy years in Farnham.

He had also hosted an important day in the life of the Rural Life Living Museum as it celebrated the 40^th anniversary of the establishment of the museum with the addition of their founders, Henry Jackson MBE and Madge Jackson MBE, on the notable names of Farnham wall.

The Mayor advised that this was the last meeting being attended by Dan Gee after seventeen years with the Farnham Herald saying he had been an exemplary and professional local journalist in his dealing with the wide range of Farnham stories. He wished him well and a small gift as thanks for his time working alongside Farnham Town Council.

To consider any questions from councillors in accordance with Standing Order 9.

There were no Questions by Members in accordance with Standing Order 9.

1) To receive the notes and any recommendations of the following Working Groups:

i) Community held 27^th March 2024 Appendix B

ii) Strategy and Resources held on 15^th April 2024 Appendix C

2) To receive a verbal update on any relevant matters from the Environment Working Group.

1 Community Working Group

The Mayor presented the report of the Community Working Group held on 27^th March at Appendix B to the agenda. The Group had reviewed recent events including the successful Literary Festival, and plans for future events and projects including the 80^th commemoration of D-Day and a Lantern Festival with ideas for a new film festival and gaming festival in conjunction with the UCA being developed. The Mayor advised that he would be co-ordinating the list of councillors attending the Council's Information tent at future events.

The Mayor reported that the first Craft Town Residency, funded by the South Street Trust had been a great success, with glass artist Fiona Byrne sharing her skills with local makers and a commissioned piece of her work being gifted to the town.

2 Strategy & Resources

Cllr White introduced the Notes of the Strategy & Resources meeting held on 16^th April, at Appendix C to the agenda.

2.1 The main item from the meeting, the end of year accounts was a separate item on the Council agenda but there were some separate finance matters to report. First, list of standing orders and direct debits for the year ahead were agreed, and continued support for the Children's Business Fair through the provision on gazebos and tables was agreed. A grant request for Sight for Surrey was not supported on this occasion but a future application would be welcomed.

2.2 The Working Group received the Timetable for meetings for 2024-25 which had been circulated to all councillors. Invitations to meetings would be sent via Customer Services going forward and councillors were reminded to book meetings or rooms via Customer Services.

2.3 The Working Group had discussed the A Hands Turn installation and agreed the Planning application should take its due course. Cllr White said that once the application had been determined Council would discuss the future of what was always intended to be a temporary installation.

2.4 Cllr White advised the Working Group had received an update on contracts and assets matters including agreeing that the new initial sketch for the toilets, storage and playground in Gostrey Meadow should be worked up for detailed consideration; and that the internal works for the gate widening in Gostrey Meadow were underway. In terms of the Library Gardens, FTC was awaiting some draft Heads of Terms form Surrey for the management and maintenance of the gardens. Council noted progress on the lease of the Wrecclesham Community Centre, and that FTC had made a bid to manage the open space in Brightwell's Yard. Council noted the Section 278 works in East Street were due to commence in May.

2.5 Council received updates from the Infrastructure Planning Group and the Younger People Task Group, noting that the allocations for the support of outreach and activities for younger people had been agreed and Service Level Agreements were being drawn up with 40 Degreez, Hale Community Centre and the Jubilee Hub. Liaison councillors for each project had been … view the full minutes text for item C124/23

The following papers are to be read in conjunction with the minutes of the Strategy and Finance Working Group held on 16^th April 2024 and are for formal approval by the Council prior for submission to the External Auditor. These documents were previously circulated to all councillors ahead of the Strategy & Resources Working Group.

i) To receive a report on the 2023/24 Outturn Appendix D

ii) To receive the 2023/24 Income and Expenditure Outturn Appendix E

iii) To consider the final Internal Auditor's Report for the Year Ended 31 March 2024 and accept the issues raised Appendix F

iv) To receive and agree the draft Report and Financial Statements for 2023/24 and earmarked reserves at 31st March 2024 Appendix G

v) To approve the Annual Governance Statement (Section 1 of Annual Governance and Accountability Return) Appendix H

vi) To approve the variances between 2022/23 and 2023/24 Annual Returns Appendix I

vii) To approve the Annual Governance and Accountability Return for the Year Ended 31st March 2024 for signature and submission for External Audit at Appendix H

Cllr White introduced the report on the 2023-24 accounts at Appendix D highlighting the End of Year Finance papers for audit.

1. Council received the positive outturn in the accounts with the overall income position at £1,809,072 (against a budget of £1,623,750) with expenditure at £1,667,867 (against a budget of £1,643,750) resulting in a small positive surplus of £34,254 of income over expenditure after specific funding (eg CIL) had been allocated to the earmarked reserves.

2. Council received the Internal Auditor's letter and report at Appendix F following the end of year audit and received the draft Report and Financial Statements which included the detail of earmarked reserves and grants distributed during the year noting that the General Reserve stood at £505,765 representing about 36% of the precept level, within acceptable levels for a Council of the size of Farnham.

3. The Governance Statement at Appendix H was endorsed;

4. The Assets Register at 31-3-24 was received;

5. The detail on the variances between the 2022/23 Annual Return and the 2023/24 Annual Return were noted alongside the more detailed explanations in the report at Appendix D.

6. In response to a question by Cllr Jackman, the Town Clerk advised that the costs of an election were funded over the life of a council and retained in an earmarked reserve.

7. Council noted the level of CIL received that was included in earmarked reserves and that consideration of a CIL application round would need to be considered when some of the larger sites began to contribute. Council noted the shortfall in allotment income and noted the gap that sometimes occurred between vacancies occurring and selection of plots by people on the waiting list.

It was Resolved unanimously that

1) The report on the 2023-24 finances be adopted;

2) the 2023-24 Outturn be welcomed;

3) the Annual Governance Statement (Section 1 of the Annual Governance and Accountability Return, page 4) be approved;

4) The Internal Auditor's report be welcomed and the recommendations agreed;

5) The updated Asset Register be approved;

6) The Report and Financial Statements including the general and earmarked reserves for 2023-24 be adopted for signature;

7) The variances list for the Annual Return be agreed;

8) The Annual Governance and Accountability Return and associated papers be approved for signature and submission to the External Auditor.

Cllr Dickson arrived at this point.

To receive the minutes of the Planning & Licensing Consultative Group meetings held on 18^th March and 8^th and 22^nd April at Appendices J, K and L.

Cllr Laughton reported that three meetings had been held on 18 March and 8^th and 22^nd April, attached at Appendices J, K and L.

Applications of particular note related to the Brightwell's Yard Development, a MacDonalds drive through adjacent to Tice's Meadow and the Old Park Lane development for 83 dwellings. There had also been an update on the Coxbridge Farm development of 320 homes following public consultation.

The outline Centrum Business Park site, included within the Neighbourhood Plan, had been received for 170 dwellings and this would be welcomed provided it comes forward within Neighbourhood Plan guidelines and integrates with cycling and walking proposals.

To elect Working Groups, Task Groups and Panels in accordance with Standing Orders 15 at Appendix M.

A report on the election of Working Groups, Task Groups and Panels for 2023/24 at Appendix M was introduced by the Town Clerk. Councillors had identifiedpreferences forthe WorkingGroups for2024/25 inaccordance withStanding Order 15. The appointments were made as set out below.

The Mayorproposed andit wasagreed nem con, that Councilbe adjourned inorder that eachWorking Groupappoint itsLead Memberto confirmthe compositionof Strategy& Resources Working Group.

Meetingsof each WorkingGroup were heldin turn.

i) CommunityWorking Group

It wasagreed thatCllr Miryleesbe appointedas LeadMember.

ii) EnvironmentWorking Group

It wasagreed thatCllr Brownbe appointedas LeadMember.

The Leaderof Counciland Lead Memberof Strategy& Resourceswould be appointed at the Annual Meeting of Council.

It wasnoted thePlanning &Licensing ConsultativeGroup andPanels andTask Groups would appoint their Lead Members at the first meeting.

Theappointments toeach Group, with adjustments to the normal numbers to some groups given council priorities,were agreed. This included separating the Neighbourhood Plan Group and increasing its membership. Membership was agreedas follows: