Farnham South Street Trust

To elect the following positions:

· Chairman (traditionally the Mayor)

· Vice-Chairman (traditionally the Deputy Mayor)

· Honorary Treasurer (noting the finance paperwork and procedures are undertaken by the Town Clerk and Bookkeeper.)

The Mayor and Deputy Mayor were elected as Chair and vice- chair of the Trust. Cllr George Hesse, nominated by Cllr Merryweather and seconded by Cllr Martin was elected unopposed as the Honorary Treasurer. It was noted that the finance paperwork was undertaken by the Council's bookkeeper and Town Clerk.

Cllr Beaman declared that he was a Director of Creative Response.

Apologies were received from Cllr Woodhouse.

To agree the minutes of the previous meeting at Appendix A.

The Minutes of the previous meeting held on January 26^th 2023 were agreed.

To receive an overview of the Farnham South Street Trust (Farnham School of Science and Art) and the criteria for its grant awards at Appendix B.

The background and history to the Trust, attached at Appendix B, was welcomed. Council acts as the Trustee of the South Street Trust, formed in 1880 by philanthropists James and John Knight for the instruction of children and adults in drawing, painting, designing for architecture, manufacture and decoration and not other purpose.

When the later sale of the Farnham School of Science and Art took place, the proceeds were invested and the income applied for 'promoting the education in art and allied subjects of people residing or studying in Farnham. The governing document of 10^th March 1980 was superseded by the Charity Commission Scheme of 19^th June 1988.

In furthering the objectives of the Trust, the Trustee makes grants to schools and other organisations in the Farnham area to enable those organisations to organise educational workshops, projects and activities covering art and associated subjects.

The Trustee noted the published criteria for the award of grants and which subjects were not considered as eligible (including performing arts, drama, music and dance).

To receive and approve the accounts at Appendix C for the 2022-23 financial year following which the accounts will be Independently Examined by Milne Eldridge & Co.

The End of Year Accounts for 2022-23 were agreed for submission to the Independent Examiner, Milne Eldridge & Co.

Discussion took place on the Investment and Reserves policies and the Trustee noted that it was in line with and formed part of the Investment Policy approved by Farnham Town Council on an annual basis.

To note the appointment of R. J. Smith, FCA of Milne Eldridge & Co as the Independent Examiner for 2023/24.

The Trustee noted the appointment of R. J. Smith, FCA of Milne Eldridge & Co as the Independent Examiner for 2023/24.

The date of the next meeting will be confirmed in due course.

The date of the next meeting would be scheduled in due course.